What records do I need to maintain for CoC?

Required records include: (1) Purchase records — supplier name, certificate number, product description, volume, certification claim for every certified purchase; (2) Sales records — customer name, product description, volume, certification claim, your certificate number on every invoice; (3) Volume summaries — annual reconciliation of certified inputs vs certified outputs; (4) Supplier certificate verification — evidence of checking each supplier's certificate validity (via FSC/PEFC databases); (5) Training records — staff training dates, content, and competence verification; (6) Outsourcing records — agreements with subcontractors, their certification status; (7) Complaints and non-conformities — any issues raised and corrective actions taken. Records must be retained for minimum 5 years.

Required records include: (1) Purchase records — supplier name, certificate number, product description, volume, certification claim for every certified purchase; (2) Sales records — customer name, product description, volume, certification claim, your certificate number on every invoice; (3) Volume summaries — annual reconciliation of certified inputs vs certified outputs; (4) Supplier certificate verification — evidence of checking each supplier's certificate validity (via FSC/PEFC databases); (5) Training records — staff training dates, content, and competence verification; (6) Outsourcing records — agreements with subcontractors, their certification status; (7) Complaints and non-conformities — any issues raised and corrective actions taken. Records must be retained for minimum 5 years.

Why this matters

This question relates to Chain of Custody Explained: From Forest to Construction Site, which covers the broader topic in detail. Understanding this specific aspect helps architects, builders, and timber dealers make informed specification decisions.

For full context and additional technical detail, see our comprehensive guide:

→ Chain of Custody Explained: From Forest to Construction Site

Related questions

• What is chain of custody certification for timber?
• Do I need chain of custody certification to sell timber?
• What is the difference between FSC and PEFC chain of custody?

About this answer

This answer is part of the PuurModulair Knowledge Base — comprehensive timber specification guidance for architects, builders, and dealers across the UK, EU, and Scandinavia.